Old Notices

RAIN DANCE ON 28TH MAY 2016 (SATURDAY)

PRE-UTKAL DIBAS CELEBRATION ON 31ST MARCH 2016

HOLI CELEBRATIONS 2016

NEW YEAR'S EVE FUNCTION ON 31ST DECEMBER 2015

CHRISTMAS EVE" AT BHUBANESWAR CLUB ON 24.12.2015 AT 7.30 PM"

PRE REPUBLIC DAY CELEBRATION

PRE-DIWALI NITE 2015

Children's Day and Boogie Woogie- 2015

ELECTION OF OFFICE BEARERS OF THE CLUB FOR THE YEAR 2015-2016

ANNUAL GENERAL MEETING

MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON 01.03.2014

Dt. 01.03.2014.

Members Present 

  • Mr.Priyabrata Patnaik, President
  • Mr.Sudipta Das, Vice President
  • Mr.Dibyalok Patnaik, Honorary Secretary
  • Mr.Asit Pradhan, Joint Secretary
  • Mr.Srimoy Kar, Member
  • Mrs.Reena Nayak, Member
  • Mr.Pragati Kumar Mohanty, Member
  • Dr.P. V. Mohan, Member
  • Mr.U. N. Behera, Member
  • Mr.M. S. Padhi, Member
  • Mr.Siddhanta Das, Member
  • Mr.G. C. Roy, Member
  • Mr. M.R. Panigrahy, Member
  • Mr.Suvendu Ku. Roy, Member
  • Mr.Lalit Das, Member
  • Mr.Satyajit Mohanty, Member

AGENDA

Themeeting was presided by Mr. Priyabrata Patnaik, President.

1.       Confirmationof the Minutes of the EGM.

Theminutes of the EGM held on 23.02.2014 were placed and approved.

2.       Increaseof Monthly Subscription Fees

After due deliberations, it was decided to enhance the monthlysubscription fees for following categories:-

Category of Membership

Existing Fees

Proposed Enhancement Fees

Subscription

Development

Total

Subscription

Development

Total

Permanent

100/-

150/-

250/-

200

150

350

Outstation

75/-

115/-

190/-

150

150

300

Life

-

150/-

150/-

-

150

150

Outstation Life

-

150/-

150/-

-

150

150

Corporate

-

150/-

150/-

-

150

150

Long Term Temporary

100/-

150/-

250/-

200

150

350

Temporary

100/-

150/-

250/-

200

150

350

Institution

-

150/-

150/-

-

150

150

Honorary

-

-

-

-

-

-

3.       Revisionof Charges of Minimum Usage

Afterdue to deliberations, it was decided to revise the Minimum Usage Charges from Rs.1500/-per quarter to Rs.3600/- per annum @ Rs.300/- per month to every member (excluding the Outstation Permanent, Outstation Life Members, Membersabove the age of 70 years, Widow, Honorary and Institutional Members)which will be computed at the end of the financial year so that the options areopen to members for availing the facilities of the Club through out the year.

Thiswill be adjusted against any chargeable consumption or use of chargeablefacilities during the year by the member and his family. If the minimum chargeexceeds the consumption/usage charges of the member, the balance will in anycase be charged at the end of the financial year. The minimum usage chargeswill be over and above the monthly subscription.

Therevised Minimum Usage Charges will be levied w.e.f. 1st April, 2014.

Themeeting ended with a vote of thanks to the chair.

(DibyalokPatnaik)                     (Sudipta Das)                  (PriyabrataPatnaik)

Honorary Secretary                   Vice President                        President

 

 07.03.2014
PRE-UTKAL DIBAS CELEBRATION ON 31ST MARCH   2014

Pre-Utkal Dibas will be celebrated in a grand manner on 31st March 2014 from 7 PM onwards.

Renowned singers of Odisha will present old Oriya songs. 

Popular Oriya dishes will be served on the occasion. Please book your dinner in advance for convenience. 

Members are requested to attend with their dependants and enjoy the grand celebration.


MANAGEMENT

 HOLI CELEBRATIONS 2014

March 04th, 2014
DEAR MEMBERS 

WE WISH TO INFORM YOU THAT  HOLI  WILL BE CELEBRATED AT THE CLUB FROM 11:00 AM ONWARDS ON 17th MARCH 2014 . THIS YEAR WE WILL HAVE ONE ICE DANCE FLOOR AND ANOTHER FLOOR FOR RAIN DANCE. (BOTH IN THE CEMENT TENNIS COURTS).

THERE WILL BE A DJ IN ATTENDANCE WITH CATCHY NUMBERS TO MATCH THE HOLI MOOD AND SPIRIT. 

PLEASE DO NOT MISS THE MOUTH WATERING AND DELICIOUS SNACKS. BIRYANI WILL BE SERVED FOR LUNCH. ADVANCE BOOKING FOR LUNCH WILL BE APPRECIATED.

MEMBERS DESIROUS OF BRINGING IN GUESTS, MUST OBTAIN  PERMISSION IN ADVANCE FROM THE PRESIDENT ONLY.

MANAGEMENT

Dear Member,

You are cordially invited to attend the foundation stone laying ceremony of Bhubaneswar Club-Second Campus on 22.02.2014 at 11 A.M in Ghatikia next to SOS Village.

(DIBYALOK PATNAIK)
  Hony Secretary


 Date: 28.01.2014
NOTICE

EXTRAORDINARY GENERAL MEETING

WE WISH  TO  INFORM  YOU THAT AN EXTRA ORDINARY GENERAL BODY MEETING  OF  THE BHUBANESWAR CLUB  WILL  BE  HELD   IN  THE CLUB  PREMISES ON  SUNDAY  23RD FEBURUARY  2014 AT 11.00 AM.
MEMBERS ARE REQUESTED TO ATTEND THE MEETING

AGENDA

1. President’s opening remarks
2. Discussions on Minimum usage charges.
3. Voting if required.
By order of the Executive Committee.

(Dibyalok Patnaik)
Honorary Secretary
28th January 2014


Note:  Copy of the agenda note prepared by the President is enclosed.

 Agenda   note  on Minimum Usage  Charges
The background of levying minimum usage charges is as follows:- 
Apart  from  the  services of  the  club   which  are  paid for  depending  on  actual  consumption  by  the  individual  member like  the  Kitchen  , rooms, bar, tennis, gymnasium ,card room , communication centre etc., certain   areas still exist which  directly does not result  in  earnings for  the club whereas sizeable amounts have to be spent in such areas. They are   expenses on salaries of  office  staff,  security ,reception staff, gardeners , carpenters, sweepers, electricians ,plumbers, expenses on annual  maintenance  and  repairs , expenses on  a   portion  of  the   electricity consumed as well as expenses on  the  magazine  room.  These are  expenses which  have  not  been  taken  into  account  in the individual  costing  of saleable  items  in  the  dining hall or the  bar or  any other place in the  club  . These expenses are escalating every year by ten to fifteen percent.

From the  financial  point  of view  ideally  this  should be  met  from   the  monthly subscription  of  the  club  members which  every member pays . However the prevailing situation is  that  during 2012-13 the  above  mentioned expenses stood at  Rs 62,15,808 and  the  collection from subscriptions during  the  year  was Rs 22,40,942. Figures of year wise expenditure  on non  remunerative activities /areas of  the   club  as  compared  to  income  from subscription of  club  members from 2001-2002 is enclosed  as an annexure. The monthly subscription rates have not been revised since 2001-2002.

Since  the  surpluses  from  the  revenue  account  as well as the capital  gains from  entrance fee are  to  be utilized  for  the  development of  the  existing club as  well as the  development  of  the  new  club campus  the decision   before  the Executive  Committee  was either to  the raise the monthly  subscription of all the  club  members to  bridge  the  gap  or  to charge  a  minimum user fee like several  other clubs. After  due  deliberations  the  committee  resolved  to  levy  a  minimum  usage  charges  of  Rs 500  per  month  on  every  member  apart  from    payment  of monthly   subscription  and  development  fee. The  monthly  usage  of  club  members   in terms  of  consumption  of  food  and  beverages  as  well as   use  of  other  chargeable  facilities  and  services   of the  club  was  to  be  computed   at  the   end  of  every  quarter  and  in case  such  usage  fell  short  of  Rs 1500 for  the   quarter  the  balance  amount  would  in  any  case  the charged  to  the  concerned  member  apart  from  the  amount  due  from  him  /her  on  account  of  actual  consumption .This  minimum user fee was not only meant for consumption of food  and beverages but also for use of other facilities like the card room, gymnasium, swimming pool, billiards, snooker, pool, tennis and room tariff . 

However this move of the executive committee has adversely affected members who are rare users of the club particularly several Govt. officers who hardly avail of the facilities of the club.

 Nevertheless you will kindly appreciate that the gap between the expenditure incurred on the non remunerative activities of the club and the income from monthly subscriptions should be narrowed if not completely bridged. 
This matter was discussed in the last two annual general body meetings. In the last annual general body meeting it was mentioned by me that if necessary an extra ordinary general body meeting will be convened to discuss the issue of imposing minimum user charges.
This was followed up by a discussion in the meeting of the executive committee held during November 2013 where in it was decided that an extra ordinary general body meeting will convened to discuss and decide on the question of continuing with the imposition of minimum user fee and also to discuss various alternative options.
Accordingly this special general body meeting has been convened and the following options are placed before the members for arriving at a consensus:

1. Continue with the present minimum user charges. 
2. To meet the deficit by periodic and reasonable increase in monthly subscription only and do away with mininmum usage charges.
3. Reduction in the minimum user charges and a marginal hike in the monthly subscription.
In case no consensus is arrived at, the matter would be subjected to a voting process to day.  
In the past certain members have loosely talked about the rates and tariffs of India International Centre (IIC) and Central Services Officers Institute (CSOI), New Delhi as compared to Bhubaneswar club. These officers over look the fact that the two organizations IIC and CSOI get a lot of Govt. patronage in terms of training programs, workshops, seminars and conferences apart from getting grants from Govt.  of India whereas Bhubaneswar club has to fend for itself.

However  as  mentioned  earlier  the  minimum  user  charges  have  adversely  affected   the  rare  users  of  the club particularly  several  serving and  retired government officials . The  club  has  always  believed in  encouraging senior government  officials   to  be  members  of  the  club. Many senior government officials have significantly contributed to the development of the Club. Hence  we should  not  take   any step which  results  in  senior government  officials shying  away  from becoming club  members. This point should also be kept in mind while taking a view in the matter.

Members are requested   to discuss and arrive at a consensus in this matter.


(PRIYABRATA PATNAIK)
                     PRESIDENT
                                                                      BHUBANESWAR CLUB


 January 08, 2014

NOTICE

A MUSICAL PROGRAMME HAS BEEN ARRANGED TO BE PERFORMED ON THE REPUBLIC DAY EVE.

DATE : 25TH JANUARY 2014 (Saturday)

TIME : 8 P.M. ONWARDS

PLEASE COME WITH YOUR FAMILY, ENJOY & MAKE THE PROGRAMME A GRAND SUCCESS.

DINNER: A’LA’CARTE


MANAGEMENT


Dear Member
,
 

NEW YEAR'S EVE FUNCTION ON 31ST DECEMBER 2013.


We take pleasure in informing you that the Club’s Annual Mega Event to usher The new Year is scheduled to be held on Tuesday the 31st December,2013 at 08.30 PM.

The programme content and the rules of the club for the function are as follows:

MUSIC & DANCE

“DHWANI GROUP” from Kolkata will be performing live this year.
Dhwani was formed in 2002 and has since then,come a long way in its musical journey. With more than 750 shows behind them today, both across India and abroad. Dhwani’s talent has touched audiences everywhere. Apart from this we have DJ Bhavesh also from Kolkata to keep youswinging and dancing on your feet till you usher in the New Year 2014. As usual we would be making arrangements for best of sound and Lighting to suit the occasion with a backdrop to carry home a visual memory to linger into the New Year.

Please do not miss the function. Special stalls will be set up to entertain the Members and their families. And kindly take note that we do not allow stags (Single males), cigarettes, bottles and glasses on the dance floor.

The Dance programme will be open to members, their families and permitted guests. Attractive prizes will also be given.

REGISTRATION AND ENTRY TIMINGS

The Programme will start at 08:30 P.M. sharp and close at 12.30 AM. All members and their dependents will be allowed entry only on production of identification, which may be collected in advance from the Registration counter of the Club before 29th December, 2013, to avoid disappointment.

SNACKS, BAR AND BEVERAGES

Special arrangements will be made to provide adequate number of stalls with choicest beverages & snacks against production of cash coupons.

SALES/SERVICE THROUGH COUPONS

All supplies and services (except dinner) will be made available only through coupons. Coupons for different items will be on sale throughout and they will be valid till the function lasts. Return of unutilized coupons afterwards will not be entertained.

PRIZES

Attractive prizes will be awarded on the basis of a lucky draw against coupons.

DINNER

Elaborate arrangements are being made to serve you delicious food.


OTHER RULES.

No charge is made for member’s dependents up to 5 years of age. Dependents and guests of members can attend the celebrations duly accompanied by the concerned members throughout the function. Dependents will have to invariably carry their identity cards. Members will be solely responsible for the conduct of their dependents and guests throughout the function. Married as well as employed dependents will be treated as guests of the concerned members. While leaving the club members should ensure that their guests, dependents also leave the club along with the member.

Dinner will be served against production of Dinner coupons charges of which would be as mentioned below.

Cost of Dinner Coupons.

                                                  Till 29th December 2013                      After 29th December 2013
Member                                                  Rs. 1,200/-                                                 Rs.1,300/-
Member Couple                                       Rs. 1,500/-                                                 Rs.1,600/-
Member’s Child                                       Rs. 750/-                                                    Rs. 850/-
Guest Couple                                          Rs.2,750/-                                                  Rs.3,500/-
Guest Single (Gents)                               Rs.2,250/-                                                  Rs.2,750/-
Guest Single (Ladies)                              Rs.1,850/-                                                  Rs.2,250/-


You are requested to retain the identification foil, as prizes will be given to the lucky draw holders after the lucky draw. Members are requested to avoid last minute requests for Dinner coupons.


Looking forward to your participation in the New Year Eve Function, with your family.

Thanking you & Wishing You a Happy 2014.
 

Yours truly,

(Asit Pradhan)
Joint Secretary


4th December, 2013


DO’S & DON’T’S

CLUB RULES FOR NEW YEARS



1. CLUB DUES
Members are required to clear their club dues up to November 2013 (outstanding as on 30.11.2013) for eligibility to. Members are requested to register their names for issue of Dinner coupons.

2. EXIT DURING THE PROGRAMME
If any one leaves the club’s exit point (at any point of time), no re-entry will be allowed.

3. NO STAG DANCING
Male Member/Guests found to be dancing singly without their spouse or partner, will lead to disciplinary action against the concerned member. It is also mandatory that at entry point to Dance floor, only couples would be allowed and when leaving the dance floor the couples should remain together. It was noticed last year that some lady spouses of members/guests were trying to smuggle in stags to the dancing area. This will be dealt with severely on the spot.

Host Members with their spouses must accompany their Guests/Guest couples to the Dance floor and non-compliance of this conditionality will attract disciplinary action against the host members. Children will not be allowed to enter the Main Dance Floor.

4. GUESTS
Guest Entry is not ordinarily allowed except with prior approval of the Management, on first-come first-serve basis. Last date for applying for guest coupons is 28th December 2013. Names of the guests and relationship with the member should be indicated in the prescribed application. It is reiterated that as per the Club rules, a Member is responsible for the conduct of his guests, and when the member leaves the club premises, he/she MUST ENSURE that his/her guests have to leave the club.

Members are requested not to bring in guests, in the last minute, as it will never be approved.

5. DISCIPLINE AND SECURITY ARRANGEMENTS
Suitable security arrangements are being made for the occasion. Members are requested to cooperate with the club management to ensure smooth parking, checking at entry points and other in-house discipline arrangements.

6. PARKING
As limited Car Parking space is available in the Club Premises, additional parking space adjoining the club premises is being organised. Members and Guests are requested to park their vehicles according to the guidance of the security personnel. Please insist on taking delivery of coupons.



(Asit Pradhan)
Joint Secretary
 


RAJPATH, UNIT - VI, BHUBANESWAR – 751001, TEL. NO. 2392211 / 2391654, Fax. : 0674-2395742
E-mail :<info@bbsrclub.com><bbsrclub@sancharnet.in> Website : www.bbsrclub.com


BHUBANESWAR CLUB

A children’s day with a difference

Though we have survived cyclone Phailin, the weather’s still quite unpredictable. So lets have some simple and popular indoor games, this time.

I. Indoor Sports Competition on 9th November, 2013 (Saturday) 3 pm Onwards


1. Carrom Board
Age groups

  • 8-12 years

  • 13-15 years

  • 16-19 years


2. Table Tennis (only single)

Age Group

  • 8-12 years

  • 13-15 years

  • 16-19 years

II. Competition’s on 10th November, 2013 (Sunday) 3 pm onwards
 
1. Outdoor Sports
2. Ludo

Age groups

  • 5-8 years

  • 9-12 years

  • 13-15 years


3. Boogie Woogie (Single)
Age groups

  • 5-8 years

  • 9-12 years

  • 13-15 years

PLEASE NOTE: Prize Distribution shall be held for all competitions after Boogie Woogie.

RULES :

  • Please ensure to give in your name, age and competition desired by 7th November, 2013 in the format available at the club reception counter.

  • No entries will be entertained after 7th November, 2013.

  • No registration will be entertained over the phone.

  • Please bring proof of age for registration (school ID card or any other supporting document of age group)

  • Participants will bring their recorded music (ready to play).

  • Maximum 3 minutes for each event.

  • Judges’ decision will be final.

  • Prizes will be awarded to the winner’s.

  • Please bring proof of age for registration (school ID card or any other supporting document of age group)


MANAGEMENT


  Date:31.10.2013

Cancellation of thePre-diwali  Programme

The Pre-diwali  Programme Scheduled for 02.11.2013 is cancelleddue to the  Cyclone and floods  in ODISHA.

Management


Notice No. 12

Date :9/10/stryear
Subject :PRE DIWALI NITE
October 07, 2013 PRE-DIWALI NITE PRE-DIWALI WILL BE CELEBRATED IN THE CLUB ON 2ND NOVEMBER 2013 (SATURDAY) FROM 8.30 P.M. ONWARDS. Ø MUSICAL EVENING (LIVE BAND FROM KOLKATA) Ø DISTRIBUTION OF SPARKLERS TO CHILDREN. Ø DISPLAY OF SPECTACULAR FIREWORKS. DINNER : A’LA’CARTE (DIBYALOK PATNAIK) HONORARY SECRETARY


Notice No. 09

Date :15/9/stryear
Subject :DISCO DANDIYA
ATTENTION MEMBERS! DISCO DANDIYA ON 12TH OCTOBER 2013 (SATURDAY) FROM 8 PM ONWARDS Prizes await for Best Dressed Lady and Best Dance Performers. Do participate with traditional attire to suit the occasion. DINNER: A’ LA’ CARTE MANAGEMENT


Notice No. 06/12-13

Date :15/9/stryear
Subject :Minimum Usage Charges

                                                                                                                                                         Dt.22.08.2012

NOTICE

It has brought to the notice of the Club Management that many members are only contributing subscription and development fees and are not using the club facilities for months together.
Hence, it was unanimously decided to levy a “Minimum Usage Charges” of Rs.1500/- per quarter of the calendar year to every member(excluding the Outstation Permanent/ Outstation Life/Members above the age of 70 years/ Widow/Honorary/Institutional Members). This will be adjusted against any chargeable consumption or use of chargeable facilities during the quarter by the member and his family. If the minimum charge exceeds the consumption/usage charges of the member, the balance will be forfeited at the end of the quarter. The minimum usage charges will be over and above the monthly subscription. The “Minimum Usage Charges” will be levied  w.e.f.1st October,2012. 
 

(Dibyalok Patnaik)
Honorary Secretary
22nd August,2012


Notice No. 9/2012-13
Date :25/8/stryear
Subject :DIGITAL ID CARDS



NOTICE


RENEWED DIGITAL ID CARDS(VALID UPTO 30/06/2015) FOR MEMBERS  AND SPOUSE DEPENDENTS ONLY  ARE NOW AVAILABLE AT COMMUNICATION CENTER FOR MEMBERS  WHO HAVE SUBMITTED DATA UPADATION FORM.
 

Management
 


Notice No. 16/2008-09
Date :12/1/2009
Subject :SMART CHIP IDENTITY CARD 


SMART CHIP IDENTITY CARD


MEMBERS KINDLY TAKE NOTE THAT OUR CLUB ID CARDS WILL BE CHANGED TO SMART CARDS WITH EFFECT FROM 1ST APRIL 2009.

TO IMPLEMENT THE SAME ALL MEMBERS ARE REQUESTED TO KINDLY FURNISH PHOTOGRAPHS OF PASSPORT SIZE, OF SELF AND DEPENDENTS, ALONG WITH DETAILS.

KINDLY BEAR IN MIND THAT WE WILL BE CIRCULATING TO ALL AFFILIATED CLUBS ABOUT THE WITHDRAWAL OF OLD ID CARDS. WE SHALL ALSO COMMUNICATE TO THEM NOT TO ENTERTAIN MEMBERS PRESENTING THE OLD ID CARDS.

WE LOOK FORWARD FOR YOUR KIND COOPERATION.

 


(ASHOK CHINCHELA)
HONORARY SECRETARY

 

Click to download the data updation form


Notice No. 04/07-08.

Date :12/5/2008
Subject :MEMBERSHIP OF THE CLUB FOR GOVT./PSU OFFICERS

MEMBERSHIP OF THE CLUB FOR GOVT./PSU  OFFICERS

It is brought to the notice of the club members that the Management is no longer receiving applications for Club membership of Govt./PSU Officers who are serving in places other than Orissa and also retired govt. /PSU Officers  as well as govt./PSU  officers who have less than five years of service before the age of retirement.

Members are requested not to embarrass the Club Management with requests for induction of the above categories of persons as Club Members.

(Priyabrata Patnaik)
President

 

 21st July, 2014
INDEPENDENCE DAY EVE CELEBRATIONS

68TH INDEPENDENCE DAY EVE WILL BE CELEBRATED WITH A MUSICAL EVENING ON 14-08-2014 (THURSDAY) FROM 8 P.M. ONWARDS.

WE WELCOME ALL MEMBERS & THEIR FAMILIES TO CELEBRATE THE EVENING IN THE CLUB.

DINNER ON 14.08.14
“A’LA’CARTE”


(DIBYALOK PATNAIK)
HONORARY SECRETARY

18th July, 2014
INVITATION

PRESIDENT & COMMITTEE MEMBERS TAKE PLEASURE IN INVITING MEMBERS’ SPOUSES TO ATTEND A SPECIAL HOUSIE SESSION WHICH WOULD BE HELD AT THE CARD ROOM FOLLOWED BY LUNCH TO BE HOSTED BY THE CLUB WHILE THE ANNUAL GENERAL MEETING (A.G.M.) OF THE CLUB IS IN PROGRESS ON 24th AUGUST, 2014 (SUNDAY).

WE REQUEST YOU TO KINDLY CONFIRM YOUR PARTICIPATION AT THE EARLIEST.




(DIBYALOK PATNAIK)
HONORARY SECRETARY
18th July, 2014
NOTICE
ELECTION OF OFFICE BEARERS OF THE CLUB FOR THE YEAR 2014-2015

Notice is hereby given for conducting the elections of the Office Bearers of the Club for 2014-2015 (i.e. President, Vice-President, Honorary Secretary, Joint Secretary and Six Members of the Committee) in terms of the Club's Articles of Association. The programme of election process is given below :-

• Filing of Nominations 8th Aug to 15th Aug, 2014 upto to 10 P.M.
• Scrutiny of Nominations 16th Aug, 2014 (Saturday) at 1 P.M.
• Publication of valid Nominations 17th Aug, 2014 (Sunday) at 9 P.M.
• Last date of withdrawal of Nominations 20th Aug, 2014 (Wednesday) by 9 P.M.
• Election 24th Aug, 2014 (Sunday) at 11 A.M.
• Publication of the Election Results 24th Aug, 2014 (Sunday) after elections.

The Returning Officer reserves the right to alter the above programme with due notice in consultation with the Honorary Secretary / Committee of Management.

2. Ineligible Members
The following categories of members do not enjoy any voting right and are not entitled to contest or second for any post of Office Bearers or participate in the Annual General Meeting, in terms of Article No. 5(b),(e),(g),(h) and Article No. 12(r)(ii) of the Articles Association of the Club.
Honorary members/patrons,
Non-resident (outstation) permanent members
Institutional members
Long-term temporary members (both Indian Nationals and Non-resident Indian/Foreign Nationals)
Tenurial members
Temporary members

3. Members (on probation)
Any new member, who had been admitted into the Club and is in probation for a period of one year from the date of induction and is yet to be confirmed as regular member will not have voting rights and is not entitled to contest propose or second for any post of office bearers vide proviso (iii) under Article 12 (g) of the Articles of Association.

4. Defaulting members not entitled to participate in the Election process :
Defaulting members, who are otherwise eligible, are deemed to be ineligible to participate in the election process as detailed below.
For the purpose of Proposing, seconding & contesting for any post of Office Bearers :

For the purpose of the reckoning the default, it may be clarified that if any member has failed to clear Club dues (up to and inclusive of 30th June, 2014 i.e. such defaulting member shall not be entitled to propose, second or contest for any post of Office Bearer or participate in the Annual General Meeting, in terms of Article 12 (r), of Articles of Association of the Club.
Contd….2/

For the purpose of Exercising Voting Rights :
If any member who is otherwise eligible but fails to clear club dues upto 30th June, 2014 by 15th Aug, 2014 such member will be deemed as defaulting member and he / she shall not be eligible either to participate or exercise the voting right in the AGM. The cut-off date may be extended suitably at the discretion of the Honorary Secretary and the Returning Officer, if considered necessary.

5. Qualifying Period of Membership to be eligible to become Members of the Executive Committee
Subject to what has been stated above, any eligible member willing to be on the Executive Committee of Management has to have completed at least two years of the continuous membership of the Club on or before the date of filing of nomination for being elected to the Committee of the Management.

6. Filing of nominations
No Member is eligible to contest for more than one post of Office Bearers. If any Member files his nomination for more than one post, he has to opt for one post and withdraw from the other by the last date of withdrawal of nominations. Otherwise his nomination for both the posts shall be invalid.

7. Members Eligible for voting
All Resident Permanent Members, Life Members, as well as authorised nominees of Corporate Members have voting rights, in terms of Article No. 5(a)(i)/5(c) and 5(d) of the Articles of Association of the Club, subject to the condition that they are not defaulters in payment of Club dues as stated in paragraph (4) above. Only one authorised nominee of the non-defaulting Corporate Member is eligible to vote irrespective of the number of nominees of the member-Corporate Body, in terms of Article No. 5(d) of the Articles of Association of the Club and the name of such nominee should reach the General Manager latest by 15th August, 2014.

8. No Proxy
No proxy is allowed in terms of Article No. 12(a) of the Articles of Association of the Club.

9. Election process
The election process will be governed by the Articles of Association of the Club. The General Manager / Sr. Manager of the Club has been authorised to issue and receive nomination forms on behalf of the Returning Officer. All nominations are to be submitted in sealed covers addressed to the Returning Officer. The final list of members of the Club eligible for voting as well as participating in the election process will be made available by the General Manager / Sr. Manager of the Club by 16th August, 2014 in the Club's Office / Returning Officer's Office Room for verification. Eligible members are therefore requested to ensure that the nominations are properly filed for the purpose. The General Manager/ Sr. Manager will assist the Returning Officer for the election process. Any further clarification if necessary in the matter, the members may contact the Returning Officer for the purpose.

Honorary Secretary

Returning Officer


To All Members of Bhubaneswar Club Ltd.

18th July, 2014
NOTICE
ANNUAL GENERAL MEETING


WE WISH TO INFORM THAT THE ANNUAL GENERAL MEETING OF THE BHUBANESWAR CLUB WILL BE HELD IN THE CLUB PREMISES ON SUNDAY THE 24th AUGUST, 2014 AT 11.00 AM.

MEMBERS ARE REQUESTED TO ATTEND THE MEETING.

AGENDA

1. President’s address.
2. To Receive the Committee’s Annual Report of the Club for 2013-14.
3. To Adopt the Statutory Auditors Report and Accounts of the Club for the year 2013-14.
4. To appoint Statutory Auditors and fix their remuneration for the year 2014-15.
5. To elect President, Vice President, Honorary Secretary, Joint Secretary and Six Committee Members for 2014-15.
6. To transact any other business with the permission of the chair.
7. Announcement of election results.

By order of the Executive Committee

(Dibyalok Patnaik)
Honorary Secretary
18th July, 2014

Note :
1. Copies of the Annual Report together with Accounts will be sent in advance. No additional copies will be distributed at the time of AGM.
2. Copies of the Annual Report together with Accounts have been displayed on the Club’s Notice Board.

Honorary Secretary Returning Officer